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Using Pleo - Flowering

How Flowering cut finance admin by 98% with Pleo

The challenge

Flowering is on a mission to eliminate floral waste. By buying surplus flowers and turning them into surprise bouquets, they’ve created a sustainable model in an industry often defined by excess. But while their floral operations were cutting-edge, their finance processes were, in Johan’s words, “living in the Stone Age.”

Receipts ended up in boxes, Slack threads, or nowhere at all. Every tax deadline triggered the same painful ritual: Johan would spend up to two weeks hunting down missing documentation and manually verifying hundreds of purchases.

The friction was wilting their productivity:

  • Two weeks lost every tax season

    Chasing receipts, cross-referencing costs, asking employees what they bought and why. Every quarter, the same scramble.

  • Manual matching at scale

    What worked for two people didn't work for 35. Finance was asking the same question on repeat: "Do you know what this is?"

  • Physical receipts, physical risk

    If a box went missing, the documentation went with it. A paper-heavy system that sat at odds with Flowering's digital-first, waste-free values.

  • Spending was a bottleneck

    Employees had to borrow a card or wait for approval every time they needed to buy something (even milk for their coffee).

The solution

The team needed a tool that matched how Flowering already thought about waste: cut it, don't manage it. Pleo was the obvious fit.

“Pleo’s focus is to reduce financial waste. Our focus is to reduce floral waste. In that regard, we have the same mindset. Going paperless follows the philosophy of our company.”

— Johan Vang Wildt, CEO & Co-founder

The results

For Flowering, the shift from manual to automated finance has been in equal parts a time-saver and a culture-shifter.

  • Two weeks down to 30 minutes

    Tax reporting no longer takes over Johan's calendar. What used to take a fortnight of manual work now takes under an hour, freeing him to focus on business development.

  • 98% fewer unresolved costs

    Transactions now arrive already documented, categorised, and ready to reconcile. The receipt chase is over.

  • Spending without friction

    Individual Pleo cards with spend limits mean no more shared cards, no more asking for permission to buy essentials.

  • Real-time visibility, not month-old data

    Finance can see costs develop as they happen and adjust spending in line with revenue, instead of reacting to surprises at month-end.

  • Zero-waste financial culture

    The culture has shifted so that employees take immediate ownership of their spend, which perfectly resonates with their zero-waste mindset.

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