Using Pleo - etiscan
How etiscan turned monthly expense chaos into a two-hour task
The challenge
etiscan has spent 30 years building software that makes logistics smarter. Their tools help companies capture mobile data faster, integrate cleanly with ERP systems, and run leaner operations—for clients ranging from global DAX corporations to mid-sized businesses.
So it stung that their own finance processes were not keeping up.
With a lean finance team, expense management had ballooned into something nobody had officially signed up for. Travel expenses, credit card reconciliation, month-end reporting… all of it was manual, slow, and costing time nobody had to spare.
It looked something like this:
A full-time job in disguise
Spread across the team, managing expenses demanded the equivalent of a full-time effort every month. Approvals lived in inboxes, nothing was captured in real time, and every month was a reconstruction project.
Receipts that just vanished
Around 10% of receipts went missing. And when they did, the only fix was to piece together the story after the fact, with incomplete information (and zero fun).
Six-week reimbursements
Employees waited up to six weeks to be paid back for their own money—a practice that was inefficient and damaged trust.
Month-end that never quite closed
Because expenses were booked weeks (sometimes months) late, reporting was stale the moment it mattered most. And Finance was steering by a map drawn in the past.
The solution
When etiscan started looking at options, several tools made the shortlist — but none quite fit. Pleo was a match from the start.
“Other tools had interesting offers, but lacked clarity and usability. Pleo just made sense.’’
– Henry P. Jenner, Head of Finance and Operations
The results
The results speak for themselves, but what they really show is a finance team finally free to do, well, finance.
160 hours a month turned into two hours
What once required the equivalent of a full-time role now takes around two hours per month. One structured review. One export. Done.
Missing receipts: a thing of the past
Receipt gaps dropped from roughly 10% to almost zero. Since implementation, there have been just two missing receipts in total. Nice.
Time that goes somewhere better
The finance team isn't chasing receipts anymore. They're doing reporting for banks and investors, sales controlling, pricing strategy, and business steering — the work that actually moves the needle.
Visibility without digging
Built-in views for recurring payments, merchant insights, and filtering mean analysis happens directly in Pleo. Checks that once required a full ERP pull now take seconds.
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