Manage all your petty cash with Pleo

Pizza party at the office after-hours, flowers for an employee’s work anniversary, postage stamps… While not ideal, sometimes, petty cash is the answer. But forget about petty cash logs – properly record what’s spent using Pocket.

Illustration of employees enjoying a simple petty cash management solution

Pocket, a petty cash solution for your business

Pocket is our petty cash software, allowing petty cash transactions to be recorded in real-time, just like a card expense. And the best part? These petty cash transactions are recorded in the same platform as all your other business expenses – like reimbursements, invoices and travel costs.

Log purchases in our petty cash management app

We know that business expense cards can’t cover everything, especially when you’re out and about. Whether your team withdraws money with a Pleo card or the petty cash jar, they can properly record what was spent in the Pleo app.

Employee holds a mobile phone with Pleo petty cash reimbursement app

Send petty cash reimbursements from anywhere, anytime

If the petty cash jar was running low and an employee needed to dip into their own pockets, no problem. They can add the expense to the app and get reimbursed right away. Your team can trigger their own reimbursements, but admins see what’s owed to everybody and reviews make sure there’s real accountability.

Employee uses a petty cash application on the go

Simple, fast petty cash reconciliation

Because all cash expenses are recorded in real-time, petty cash reconciliation has never been easier for your finance team or bookkeeper. Our receipt scanner app allows employees to upload receipts, VAT, add categories and notes immediately after making a purchase – no mistakes and no missing information.

How it works

Illustration of reimbursing dinner expenses with Pleo business expense tracking app

Buy something

Use your Pleo card to pay for something and you’ll get an instant notification on your app.

Illustration of receipt scanning with Pleo app

Add your receipt

Snap your receipt and add any important details to the Pleo app.

Illustration of celebrating a successful business purchase

You’re done!

That’s it! No more reimbursements or tedious expense reports!

Questions? We got you

Petty cash is an amount of money that is available to use for paying small expenses without the need of writing a check or whipping out the company card. And while these amounts are usually on the smaller side, petty cash funds do need to be managed properly to ensure the funds aren’t being mishandled, as well as having all those expenses accounted for tax purposes.

Petty cash transactions quickly add up. And with regular smaller expenses, there’s the risk of a mismatch in the balance sheet. When someone dips into the petty cash fund, it’s important to have a log of the transactions. Many businesses use a handwritten accounting log, a digital digital spreadsheet or pre-made template. But all these methods are tediously manual, and leave room for mistakes. Using a petty cash system, like Pocket, means you don’t need to record petty cash transactions by hand anymore.

It’s best not to make a habit of buying things for work with petty cash, but of course incidents will crop up where you might not have a choice. Providing your employees with company cards that allow purchases to be automatically captured and recorded in a spending solution is miles better than making a mark in a notebook about the £5 that was used to pay for oat milk.

Petty cash reconciliation is the process of verifying transactions involving petty cash funds. It’s an important internal control for fraud prevention too. Companies need to reconcile payments to ensure that the payments recorded actually took place. Reconciliation of cash payments are tricky because of the inconsistent and usually small amounts, but accountants still need a clear understanding of all transactions.

After your company is up and running with the Pleo platform, you can enable Pocket. Just follow the activation steps so you can get started tracking and reviewing non-card expenses, like petty cash. While Pocket makes it easier to keep track of money owed between the employee and the company, why not automate the entire process by arming your employees with their own Pleo smart company cards? Not only are these transactions easier and faster, they’re also more safe and secure.

92%of employees pay for business expense with their own money

90%of users are satisfied or very satisfied with Pleo

95%of users feel that Pleo is easy to use

Where these numbers come from