How Startle is saving time on admin using Pleo

The Challenge

Before using Pleo, Startle faced several challenges with company spending processes:

• Sharing a card: The employees were sharing the director's card around the office, which meant the finance department had trouble keeping track of who is spending what exactly.
• Reimbursements: Other expenses, that were done out of pocket by their employees, needed to be reimbursed. This created a big hassle for both the employees and the finance department.
• Paper receipts: The whole team needed to make sure to keep the original receipts and hand them in to claim back the VAT.

The Solution

Pleo caught Adam's attention for several reasons. One is that Pleo cards can be distributed to the whole team, but tightly controlled by the management. This gives him an opportunity to see exactly who is spending how much on what. They found that with Pleo, employees are both: spending less time on claiming expenses and not losing receipts. As a result, employees are more productive and more VAT is now reclaimed from expenses.

The Result

There are 3 main benefits that Pleo provides to Startle:

• No expense approvals: All cards are controlled and monitoring of expenses is delegated to team leaders, which means that they are always on top of company spending.
• Happier employees: They see Pleo as a perk that makes Startle a more attractive employer, an important feature as their company is growing.
• Xero integration: A big and essential reason why Startle chose Pleo is the seamless integration between Pleo and Xero, which means that the finance team spends less time on processing expenses.