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Customer Case: Space10

SPACE10 couldn't solve their problems at a bank. Then they found Pleo.

The Challenge

After quickly growing from 5 to 30 employees, SPACE10's CFO was struggling with 4 main company spending issues:

  • Out of pocket expensing for employees:

    SPACE10's bank was only able to provide 1-2 company cards with fixed limits. Therefore, SPACE10 had to rely on employees paying for company purchases out of pocket and later submitting receipts and wasting time on expense reports.

  • Company card sharing:

    Quite often, SPACE10 employees would have to pay for expensive travels and other projects. In these cases they had to borrow one of the company cards. This was far from ideal both from time management and security perspectives.

  • Constant receipt hunt and tedious upload process:

    Employees used to hand over physical receipts to Rikke and she would then scan and match them in the accounting system. This started to consume too much of her precious time as the company grew.

  • Lack of real-time visibility into company spending:

    Because of the extent of out of pocket expenses, Rikke didn't have a clear, real-time picture of how much money has been spent in a given moment and on which projects.

The Solution

SPACE10 discovered and implemented Pleo in early 2017. Since then they've rolled it out to all their employees and never looked back.

The Result

There are 3 main benefits that Pleo provides to Space10:

  • No more expense problems for employees:

    SPACE10's employees love Pleo. They no longer need to keep physical receipts and pay expense out of their own pockets.

  • More control in CFO's hands: 

    Even though every SPACE10 employee now has a Pleo card to do company related expenses, the CFO feels in complete control. She can set flexible limits and see all expenses in real-time. This, in turn, helps create a culture of trust and transparency.

  • Automation helps to reduce CFO's tedious workload:

    The CFO has eliminated a lot of tedious manual steps with Pleo - no more chasing receipts, no more physical receipt scanning and complete integration with her accounting system.

What Pleo provided

Quick onboarding

Use your current bank and get going in a matter of minutes.

Payment cards for employees

Generate virtual or plastic Pleo cards for all employees.

Spending limits and rights

Define custom rights and limitations for each employee.

Receipt matching

Categorisation and matching of receipts happen as you pay.

Real-time dashboard

Stay on top of all company spending in real-time.

Accounting integrations

Avoid repetitive procedures, connect Pleo with your accounting software.

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