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Customer Story – Gaest

How Gaest got better insight into company spending with Pleo

The Challenge

Before Pleo, Gaest experienced a handful of issues with company spending:

  • Sharing of company cards:

    Gaest employees either used a shared company credit card with a fixed limit or their private credit card, which means they would need to wait to get reimbursed.

  • Lack of spending overview:

    Their finance department spent a lot of time figuring out who bought what, and subsequently had to hunt down missing receipts from the employees.

  • Searching for receipts:

    It wasn’t just the bookkeeper who had problems finding the receipts, the employees wasted their valuable time too.

The Solution implemented Pleo during the summer of 2017 and loved it right away. Looking for a way to handle company expenses and have better insights into how they were spending, they found the Pleo card and the real-time spending dashboard solving exactly this.

The Result

There are 3 main benefits that Pleo provides to Gaest:

  • Real-time spending overview:

    Gaest managers can now see real-time transactions and closely follow where and how money is being spent.

  • No more missing receipts:

    The simple Pleo interface, especially with a mobile app reminding the employees to take an image of the receipts instantly, saves time for their employees and bookkeeper.

  • Company cards with limits:

    Gaest employees now have their own Pleo cards, so that means no more cards being shared around the office or using a private credit card are used for company related purchases.

What Pleo provided

Quick onboarding

Get set up with Pleo in a matter of minutes.

Payment cards for employees

Virtual and plastic Pleo cards to buy anything needed for work.

Spending limits and rights

Custom rights and limitations for each employee on the team.

Receipt matching

Categorised and matched their receipts as the purchase happened. 

Real-time dashboard

Stay on top of all company spending in real-time.

Accounting integrations

Avoid repetitive procedures, connect Pleo with your accounting software.

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