Fast and easy expense reimbursements

Pay employees back faster

Handle all expenses in one app. From out-of-pocket expenses to mileage, employees can submit claims in seconds and finance stays in control - it’s a win win.

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Trusted by 40,000+ companies across Europe

Reimbursements without the paperwork

No receipt chasing, no payroll changes, no clunky expense claim forms. With Pleo, employees submit out-of-pocket expenses in seconds and get their money back fast.

Automate expense reporting

Employees snap a receipt, OCR captures the details automatically.

Direct reimbursements

Pay employees back in 24 hours - no more waiting for bank transfers or payday.

Mileage tracking

Fuel rates are applied automatically, from start to end point.

Automatic approval routing

Send every claim to the right approver based on the amount.

Out of policy flagging

Set your policies and Pleo AI flags what's allowed or not before employees submit a claim.

Temporary cards

Issue one-off virtual cards so employees avoid out-of-pocket for large expenses.

Less admin. More control. Cleaner books.

Payout scheduling

Reimburse approved expense claims without extra manual work.

Duplicate detection

Catch repeat expenses, and avoid reimbursing the same expense twice.

Expense date locks

Set expense submissions dates to keep end of the month reporting clean.

"We have almost 3,000 reimbursements handled a year through Pleo. That was 3,000 transactions we used to manually handle in the old days before Pleo. Now it’s with a click of a button."

Martin Dalskov Accounting Manager, Podimo

Start processing reimbursements faster today

Reimburse employees faster
Process expenses efficiently
Manage all expenses in one place

Got questions?

Employees add an expense in the Pleo app by snapping the receipt. OCR extracts the details, the claim is routed for approval, and once signed off, the money is transferred directly to the employee's bank account. Every expense is tracked in the platform alongside Pleo card purchases and synced to your accounting system.

Most reimbursements land in the employee’s bank account in under 24 hours once payment has been sent — but it usually takes only a few minutes. No more waiting for the next payroll cycle.

Yes. Anyone on your team can be invited to submit and receive reimbursements through Pleo — no card required.

Yes. Out-of-pocket, mileage, and per diem all live in the same workflow, so your team (and your books) stay consistent.

Yes. You can configure Pleo to pay out approved claims automatically on a recurring schedule (daily, weekly, or monthly) so finance doesn't need to trigger each payout manually.

No problem. You can mark approved claims as "paid outside Pleo" to keep your records and reconciliation in one place, even when the money is paid back via other processes or systems.

Pleo integrates with Xero, QuickBooks, NetSuite, Sage, Economic, and more. Reimbursements sync automatically as categorised line items.

Pleo is regulated by the FCA in the UK and the DFSA in Denmark. All transactions are protected with bank-grade encryption and Mastercard security.