How Cubic Motion got a better subscriptions overview with Pleo

The Challenge

Prior to using Pleo, Cubic Motion faced a major challenge with company spending that many modern companies are familiar with:

• No subscriptions overview: As Cubic Motion uses many different software products and licences, they had a big problem with people using a central debit card to set up monthly and annual subscriptions. As a result they often had to track down the owner of each licence and frequently found that they were paying for software that they haven't used in years.

The Solution

Alexandra was aware of similar products to Pleo in the personal banking space and especially loved the idea of having a company card system that is integrated with Xero. Pleo has helped Cubic Motion switch to being a paperless office really easy. Alexandra also feels that the enthusiastic Pleo team listens to needs of their customers very closely and adapts the product based on their customers feedback.

The Result

The 3 biggest benefits that Pleo provided to Cubic Motion are:

• No more expense processing: Pleo reduced processing time for the accounts team to almost nothing. Once the system and integration with Xero was set up, everything is being reported automatically, making their audits a lot easier.
• Better spending controls: As some staff members at Cubic Motion use their cards every day and others might only use their card once a year, they find it very useful to be able to switch cards off, set spending limits and not have to deal with people swapping cards between each other.
• Real-time spending overview: Cubic Motion now has a real-time overview of costs going through the accounts. This means, Alexandra and her team doesn't have to spend time chasing expense claims that are months old.